Allowing Staff to Edit Content

In This Article

Turn Your Team into Confident Editors

Explore the benefits of setting up a system to allow your staff to edit content on your site. Either by a drag-and-drop WordPress plugin or a custom designed Content Management System.

This article covers a beginners guide to content management systems and editors. Exploring access and permissions for new staff editors to prevent destructive changes. Our training services and tutorials for staff to allow them to become skilled and confident content editors.

The benefits of allowing staff to edit content

Allowing staff to edit website content can offer several benefits over relying solely on developers:

  1. Increased efficiency: By empowering staff to edit website content, you can eliminate the need for developers to make every small change or update. This saves time and resources, allowing developers to focus on more critical tasks that require their technical expertise.
  2. Real-time updates: Staff members who are familiar with the content and context of the website can make immediate updates without waiting for developers to implement them. This ensures that the website remains up-to-date, reflecting the latest information and providing a better user experience.
  3. Cost-effectiveness: Hiring developers for every content change can be expensive, especially for routine updates. Allowing staff to handle content edits reduces the reliance on developers, resulting in cost savings for the organization.
  4. Agility and responsiveness: Staff members can quickly respond to emerging needs or trends by making immediate updates. This agility enables organizations to stay competitive and adapt to changing circumstances promptly.
  5. Distributed ownership: By involving staff in website content management, you distribute ownership and responsibility. This fosters a sense of empowerment and encourages engagement, as employees become more invested in the success of the website and its content.
  6. Expert knowledge utilization: Staff members possess domain-specific knowledge and expertise, which can be valuable for content updates. Allowing them to edit content enables the utilization of their specialized knowledge and ensures that the website reflects the most accurate and relevant information.
  7. Reduced bottlenecks: By removing the dependency on developers for every content change, you eliminate potential bottlenecks that may arise from a limited number of developers or a high volume of content requests. This streamlines the content management process and improves overall efficiency.
  8. Quality control and accountability: With staff involvement in content editing, there is a greater sense of ownership and accountability for the accuracy and quality of the content. Staff members can ensure that the information provided is up to standard and aligned with organizational goals.

While allowing staff to edit website content offers numerous benefits, it is essential to establish proper guidelines, access controls, and training to maintain consistency, adhere to branding guidelines, and prevent unauthorized changes that may affect the website’s functionality or security.

What are Content Management Systems (CMSs)?

Content Management Systems (CMS) are software platforms or applications designed to facilitate the creation, modification, organization, and publication of digital content. They provide a user-friendly interface that allows non-technical users to manage and update website content without requiring extensive coding knowledge or the assistance of developers.

Here are some key features and functionalities typically found in content management systems:

  1. Content creation and editing: CMSs provide tools for creating and editing various types of content, such as text, images, videos, and documents. Users can format content, add multimedia elements, and apply styling without needing to write or understand code.
  2. Content organization: CMSs offer features to organize and categorize content effectively. They typically provide a hierarchical structure, allowing users to create pages, sections, and sub-sections to organize content in a logical manner.
  3. Workflow management: CMSs often include workflow capabilities, allowing multiple users to collaborate on content creation and approval processes. Workflow management features enable content creators, editors, and administrators to review, edit, and publish content in a controlled and efficient manner.
  4. Publishing and scheduling: CMSs provide options to publish content immediately or schedule it for future publication. This feature allows users to plan and automate content releases, ensuring timely updates and reducing the need for manual intervention.
  5. User management and permissions: Content management systems have user management capabilities that allow administrators to assign roles, permissions, and access levels to different users. This ensures that only authorized individuals can make changes to specific sections of the website.
Integrating Technology Tips:
Our CMSs and Tutorials

Our bespoke CMSs are created to be easy to use and give the editor a clear experience to reduce errors and editing mistakes.

Custom CMSs allow us to communicate with clients staff and have them make suggestions of editing features that would make their job easier and more automated. We are able to implement these ideas and work with staff iron out the user experience.

We provide tutorials and walkthroughs of how to use any system we create and are readily available to answer questions. We aim to make sure staff feel comfortable and confident using their new editing system.

Editing Content with Elementor

Elementor is a popular WordPress plugin that enables users to design and edit website content using a drag-and-drop interface. Here’s how you can use Elementor to edit content in WordPress:

  1. Install and activate Elementor: If you haven’t already, go to the WordPress dashboard, navigate to “Plugins,” click on “Add New,” search for “Elementor,” and click “Install” and then “Activate.”
  2. Access the Elementor editor: Once Elementor is activated, go to the page you want to edit. In the WordPress dashboard, click on “Pages” or “Posts” and select the page or post you wish to modify. Then, click on the “Edit with Elementor” button.
  3. Edit content using the drag-and-drop editor: Elementor will launch the drag-and-drop editor interface. You will see the page divided into sections and columns. You can click on any element to edit it or drag and drop new elements from the left-hand panel onto the page.
  4. Modify text: To edit text content, simply click on the text you want to modify, and a text editor will appear. You can change the text, apply formatting, adjust font settings, and more.
  5. Customize styling and layout: Elementor provides various options for customizing the appearance and layout of your content. You can modify colors, typography, backgrounds, spacing, and apply different styling options to elements on the page.
  6. Add new elements: If you want to add new elements to the page, such as headings, images, buttons, forms, or videos, you can do so by dragging and dropping them from the left-hand panel onto the desired location on the page.
  7. Save and publish changes: Once you have made the desired changes, click the “Update” or “Publish” button to save your modifications and make them live on your website.

Elementor offers a user-friendly interface and a wide range of design options, making it easier for non-technical users to edit and customize their WordPress website content.

Integrating Technology Tips:
Our Use of Elementor

We have used Elementor for a number of our clients, this article you are currently on is powered by Elementor.

Although not as customizable or intuitive as a bespoke CMS, with a short number of walkthrough videos or training teams calls, Elementor can be extremely useful if you are beginning to look at a way to allow your staff to edit the content of your site.

We have provided plenty more information on our use of Elementor and what buisness models the plugin is best suited for. Discover more below

More Articles